Guidelines for Club Operation

BHCA has developed a system of guidelines to ensure consistent operation.  If you do not find the information you require please contact the Club's Recording Secretary.

Award of Merit

Covers when and how many Awards of Merit may be offered at conformation events held by BHCA. Read Award of Merit Guideline


Recognition of AKC titles earned by dogs owned by members in good standing of the BHCA.  Read Awards Guideline

Donated Logo Award Plates

How to offer and retain Club logo plates offered at the BHCA National Specialty Show, Tests, and Trials.  Read Logo Plates Guideline

Budget Committee

Function and operation of work to develop the Club's annual budget.  Read Budget Guideline

Canine Legislation Committee

Interface with the AKC Government Relations activities. Read Canine Legislation Committee Guidelines

Canine Legislative Chairperson

The purpose and responsibilities of the Legislative Chairperson.  Read the Legislative Chairperson Guideline

Challenge Trophies

Rules associated with offering and storage of Challenge Trophies at BHCA events.  Read Challenge Trophy Guideline

Country Store

Operation of the BHCA store for sale of logo items and club publications.  Read Country Store Guideline

Code of Ethics

All BHCA members and applicants for membership must agree to adhere to a specific code of behavior.  Read Guidelines for Ethical Conduct

Field Trial Advisory Council

Operations of team empowered to oversee Basset Hound Field Trials.  Read FTAC Guideline

Financial Oversight

Purpose and procedure for ensuring the Treasurer is acting with commonly acceptable practices.  Read Financial Guideline

Futurity Stakes

Purpose and procedure for running the Futurity program and competition.  Nomination paperwork can be found in Downloadable Documents.  Read the Guidelines: Futurity Stakes Rules

Grand Field Champion Award

Purpose of the award and the requirements for its achievement.  Read the Grand Field Champion Award Guideline


The role and responsibilities of the Club Historian.  Read Historian Guideline

Hunting Performance Test

Rules and Regulations developed by the Club and sanctioned by AKC for the operation of these events.  Read Hunt Test Guideline

Junior Member Committee & Award Programs

Programs to encourage and reward participation in canine sports by Junior (<18 years old) members.  Application forms are available in Downloadable Documents.  Read Committee Chair Guideline, Read Junior Awards Guideline

Life Membership

Operational policies and structure of the committee to nominate new life members of the Club.  Read Life Membership Guideline

Maturity Stakes

Purpose and procedure for running the Maturity program and competition.  Nomination paperwork can be found in Downloadable Forms.  Read Maturity Stakes Rules

Membership Committee

The Membership Committee seeks to maintain and expand the membership of the club.  Read the Membership Committee Guideline

Membership Fund

The BHCA established the Membership Fund to help members experiencing financial difficulties.  This guideline addresses the purpose, eligibility, procedures and policies for this fund.  Read the Membership Fund Guideline

Membership Pins

Policies around the awarding of pins recognizing membership longevity.  Read Membership Pins Guideline

Membership Roster

Documentation regarding the publication of the Club's annual directory.  Read Membership Roster Guideline


Operation and expectations of Club Mentors.  Read Mentor Guideline

Nationals Judges

Method for nomination and election of judges for the BHCA National Specialty Show.  Read Nationals Judges Guideline

Nominations Committee

Method for selection of committee members and their responsibilities.  Read the Nominations Committee Guideline

Nationals Proposals and Selection

Details on requirements for submission of bids to host the BHCA National Specialty Show, Trials and Tests and criteria for selection the winning bid.  Read Nationals Guideline

Perpetual Trophies

Rules concerning the offering, storage and awarding of Perpetual Trophies.  Read Perpetual Trophy Guideline


Rules for submitting and selecting Club regional shows, trials and tests.  The application to hold a regional event is available in Downloadable Forms.  Read Regionals Guideline

Register of Merit

Rules concerning achievement and acknowledgment of the Club's ROM award.  Read ROM Guideline


Regarding BHCA work with basset hound rescue organizations.  Read Rescue Guideline

Review and Revision

Procedures for review and revision of BHCA guidelines.  Read the Review and Revision Guideline


Publication of the Club newsletter.  Read Tally-Ho Guideline


Procedures and protocols for counting of ballots during club elections.  Read Tellers Guideline

Top Producer

Rules for calculating Top Sire and Dam for calendar year.  Read Top Producer Guideline


Rules for achieving and awarding BHCA Versatility titles.  The Versatility point schedule is available on the Downloadable Documents page.  Read Versatility Guideline

Versatility Committee

Rules for the committee governing the BHCA Versatility titles.  Read Versatility Committee Guideline

Versatility Conformation Certificate

Purpose and procedure for evaluation of dogs under this program.  Read Versatility Conformation Certificate Guideline


Role and responsibilities of the member who controls the Club website.  Read Webmaster Guideline


Publication of the historical record of the Club.  Read Yearbook Guideline